CORPORATION OF THE CITY OF
CLARENCE-ROCKLAND
REGULAR MEETING

Wednesday, April 17, 2024 at 7:00 P.m. - 10:00 P.m.

Council Chambers

415 rue Lemay Street, Clarence Creek, Ont.

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1.

Opening of the meeting

The meeting is scheduled to begin at 7 pm in order to allow for a closed session. 

The portion of the meeting that is open to the public begins at 7:15 pm.

2.

Land Acknowledgement

Clarence-Rockland is situated on the unceded traditional and ancestral land of the Anishinaabe and Haudenosaunee Nations. The City of Clarence-Rockland gratefully acknowledges these Indigenous nations for their guardianship of this land, and we honour them.

3.

Moment of Reflection

Les personnes présentes dans cette salle ont des opinions divergentes, des modes d'expressions variés, des façons différentes de vivre leurs émotions et des cheminements divers dans la prise de leurs décisions.

May we combine clarity of mind with kindness of heart. May we be impartial without bending to strong personalities. May we sacrifice self-interest for the good of the whole.

4.

Adoption of the agenda

5.

Disclosure of pecuniary interests

Declaration of Pecuniary Interest Form

6.

Closed Meeting

6.1

Closed Meeting Minutes of March 20, 2024

6.2

Land Acquisition on Caron Street

7.

Resolution to resume open meeting

8.

Closed Meeting report

9.

Announcements / Special Presentations

10.

Committee of the Whole items

At this point, the Regular Council Meeting is adjourned as Council proceeds to a Committee of the Whole session.

10.1

Delegations/Presentations

10.2

Petitions and Correspondence

10.3

Notice of motion

a.

Notice of motion presented by Councillor Diane Choinière and seconded by Councillor Trevor Stewart to add the Bourget Halloween Festival and the Winter Carnaval as significant events in the Municipal Grant Program Policy

WHEREAS in 2019 the Council agreed to contribute 1000$ annually from it’s Operating Budget for the Halloween Festival of the Bourget Optimist Club; and

WHEREAS the Bourget Optimist Club organize a Winter Carnival on an annual basis, which is free of charge to the community; and

WHEREAS it is deemed necessary to include these activities as Signature Events within the Municipal Grants Program Policy to secure a successful longevity of these events;

BE IT RESOLVED THAT the Administration be mandated to prepare a by-law to amend the program 3: Signature Events within the Municipal Grants Program Policy FIN1.1-2024 in order to add two (2) events: Carnaval de Bourget - $3000 and  Bourget Hallowe'en Festival - $1000.

 

b.

Notice of motion presented by mayor Mario Zanth and seconded by Councilor Stéphane Fournier requesting that the administration evaluate the parking dates for recreational vehicles and trailers in residential zone. 

WHEREAS some residents have raised concerns with regard to the date restrictions for the parking or storage of recreational vehicles or trailers in residential driveways; and

WHEREAS the Zoning By-law currently provides that a recreational vehicle or trailer may be parked or stored in a driveway between May 1st to October 31st; 

BE IT RESOLVED THAT the administration be mandated to provide a report outlining the process and timelines that would be required to change these dates to April 1st to October 31st.

c.

Notice of motion presented by mayor Mario Zanth and seconded by Councilor Carl Grimard to mandate the administration to evaluate the period for the full refund of the performance deposit. 

WHEREAS By-law 2015-172, as amended by By-law 2021-23, establishes the Administration of Performance Deposits;

BE IT RESOLVED THAT the Administration be mandated to provide a report with comparators from other surrounding municipalities and a recommendation to potentially further review Schedule A to By-law 2021-23 in order allow a full refund of the performance deposit if construction is completed and approved within two (2) years of the date of the issuance of the permits, for all permits.

10.4

Committee/Staff Reports

11.

Committee of the Whole Report

At this point, the Committee of the Whole session is adjourned as Council resumes its Regular Council Meeting.

12.

Council Members' Items

12.1

Resolution presented by Councillor Trevor Stewart and seconded by Councillor Samuel Cardarelli to commit to allocating a grant to the Clarence-Rockland Public Library in it's 2025 and 2026 budgets

12.2

Resolution presented by Councillor Stéphane Fournier and seconded by Councillor Diane Choinière to increase the councillors discretionary budget to ensure their participation in conferences

12.3

Resolution presented by Mayor Mario Zanth and seconded by Councillor Stéphane Fournier requesting that the administration evaluate the necessity of By-law 2018-41 - Opening hours of retail establishments

13.

Consent Items

Note:  All items listed in this section of the agenda will be subject to approval under one non-debatable, non-amendable motion.  Should any member of Council wish to hold a discussion or engage in debate on one of these items, he or she is required to ask for the item to be considered separately before a vote is taken.

13.1

Adoption of the Regular Council Meeting Minutes of March 20, 2024

13.2

Receipt of the minutes of the Clarence-Rockland Public Library Board Meeting of February 20, 2024

13.3

Receipt of the March Weekly Correspondence Packages, being 2024-58 to 2024-62

13.4

The following recommendations from Committee of the Whole of March 20, 2024

a.

Resolution to approve the establishment of a Joint Processing Center and to approve an expense up to $400,000 from the tax stabilization reserve to implement the Automated Speed Enforcement Project

b.

Resolution to adopt the Employee Recognition Policy HR2024-001

c.

Resolution to approve the budget increase of $24,000 for the purchase of the tarpaulin system and the modification of the compactor

d.

Resolution to adopt the Clarence-Rockland Strategic Plan

13.5

Resolution to approuve the salaries paid from March 3rd to 30, 2024

13.6

Resolution to approve the accounts paid from March 11 to April 7, 2024

13.7

Resolution to approve the funds for the contract with KSAR Consulting Group

13.8

Resolution to request that the United Counties of Prescott and Russell provide their authorization to install automated photo radar systems within their jurisdiction

13.9

Appointment of members to the Municipal Grant Committee

14.

Committee/Staff Reports

14.1

Purchase of City Wide PSD modules

14.2

Rockland Water System – 2023 Annual Report

14.3

Rockland Wastewater System - Annual Report 2023

14.4

Biosolids Lagoon - Annual Report 2023

15.

By-laws

Note:  All items listed in this section of the agenda will be subject to approval under one non-debatable, non-amendable motion.  Should any member of Council wish to hold a discussion or engage in debate on one of these By-laws, he or she is required to ask for the item to be considered separately before a vote is taken.

15.1

2024-33 being a by-law to provide for the adoption of tax rates and to provide for penalty and interest in default of payment

15.2

2024-34 being a by-law to dedicate public part 4 on plan 50R-11556 -  Guindon Road

15.3

2024-35 to 2024-38 being a By-law for the designation of lands not subject to part-lot control, for Lots 7, 8, 12 and 13, Plan 50M-339

15.4

2024-39 being a by-law to amend the Zoning By-law 2016-10 - 901 St-Jean

15.5

2024-40 being a by-law to authorize the borrowing upon amortizing debentures in the principal amount of $516,023.00

15.6

2024-41 being a by-law to authorize the borrowing upon amortizing debentures in the principal amount of $10,501,935.17

Report No. FIN2024-13 is attached to item 15.5

15.7

2024-42 being a By-Law to confirm the appointment of the Chief Building Official, building inspectors and property standards officers

15.8

2024-43 being a By-Law to appoint Municipal Law Enforcement Officers 

15.9

2024-44 being a by-law to authorize the signature of an agreement with the Village of Casselman for the management of their fire service

15.10

2024-45 being a by-law to authorize the signature of a revised agreement with The Nation municipality for the management of The Nation Fire Department

15.11

2024-46 to authorize the signature of a Road Transfer Agreement with the United Counties of Prescott and Russell 

15.12

2024-47 being a by-law to authorize the signature of a Processing Agreement with Local Authority Services.

16.

Confirmatory By-law

17.

Adjournment