CORPORATION OF THE CITY OF
CLARENCE-ROCKLAND
REGULAR MEETING

Wednesday, March 20, 2024 at 6:00 P.m. - 7:00 P.m.

Council Chambers

415 rue Lemay Street, Clarence Creek, Ont.

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1.

Opening of the meeting

The meeting is scheduled to begin at 6:00 pm in order to allow for a closed session. 

The portion of the meeting that is open to the public begins at 7:15 pm.

2.

Land Acknowledgement

Clarence-Rockland is situated on the unceded traditional and ancestral land of the Anishinaabe and Haudenosaunee Nations. The City of Clarence-Rockland gratefully acknowledges these Indigenous nations for their guardianship of this land, and we honour them.

3.

Moment of Reflection

Les personnes présentes dans cette salle ont des opinions divergentes, des modes d'expressions variés, des façons différentes de vivre leurs émotions et des cheminements divers dans la prise de leurs décisions.

May we combine clarity of mind with kindness of heart. May we be impartial without bending to strong personalities. May we sacrifice self-interest for the good of the whole.

4.

Adoption of the agenda

5.

Disclosure of pecuniary interests

Declaration of Pecuniary Interest Form

6.

Closed Meeting

6.1

Closed Meeting Minutes of February 14, 2024

6.2

Sports Complex Stock Taking - YMCA Negotiation Strategy Update

7.

Resolution to resume open meeting

8.

Closed Meeting report

9.

Announcements / Special Presentations

10.

Committee of the Whole items

At this point, the Regular Council Meeting is adjourned as Council proceeds to a Committee of the Whole session.

10.1

Delegations/Presentations

a.

TVC22 Regeneration Strategy

10.2

Petitions and Correspondence

10.3

Notice of motion

a.

Notice of Motion presented by Councillor Trevor Stewart and seconded by Councillor Samuel Cardarelli to commit to allocating a grant to the Clarence-Rockland Public Library in it's 2025 and 2026 budgets

WHEREAS libraries are an integral part of a community and are essential to its prosperity and growth, and;

WHEREAS the Clarence-Rockland Public Library has demonstrated significant success in delivering a wide range of programs and services to the residents of Clarence-Rockland consistently, and;

WHEREAS ensuring a reliable and steady funding source will enhance the Library's ability to effectively manage its financial operations and plan for the future, and;

WHEREAS the Library has expressed interest in securing multi-year pre-approved funding for its operations, and;

WHEREAS Council has previously approved an allocation of $1,226,856 to the Clarence-Rockland Public Library for the year 2024.

BE IT RESOLVED that the council hereby commits to allocating a grant of $1,226,856 to the Clarence-Rockland Public Library for the municipal budgets of 2025 and 2026, ensuring continued support for its vital services and programs.

b.

Notice of Motion presented by Councillor Stéphane Fournier and seconded by Councillor Diane Choinière to increase the councillors discretionary budget to ensure their participation in conferences

WHEREAS the Expo Clarence-Rockland will not be held in 2024 as major renovations prevent the arena from being available on the date requested for the event; and

WHEREAS despite the City's efforts to find an alternative date for the event, it was unsuccessful; and

WHEREAS the budget that had been allocated to Expo Clarence-Rockland will not be needed for 2024 since the event will not take place; and

WHEREAS the cost of attending professional development conferences for Council members is proving to be more expensive than anticipated;

BE IT RESOLVED that the amount of $11,842 that had been budgeted to contribute to Expo Clarence-Rockland be divided equally in the expense budget of the 9 Council members to make up the shortfall, in order to allow their professional development.

c.

Notice of motion presented by Mayor Mario Zanth and seconded by Councillor Stéphane Fournier requesting that the administration evaluate the necessity of By-law 2018-41 - Opening hours of retail establishments

WHEREAS some residents and business owners have raised concerns about the negative impact of City By-law No. 2018-41, which provides for certain classes of businesses to close during certain hours of certain days and during certain holidays, and to exempt certain classes of businesses therefrom; and

WHEREAS the Employment Standards Act of Ontario already regulates and offers protections for employees and holidays;

BE IT RESOLVED THAT Council hereby mandates the administration to validate if there is still a need for the enacted By-law 2018-41 and to prepare a By-law to repeal By-law 2018-41 if it is deemed to be in the best interest of the City to repeal the said by-law at this time.

10.4

Committee/Staff Reports

a.

Automated Speed Enforcement Project

b.

Employee recognition policy

c.

Tarpaulin System for the Landfill Site 

d.

Clarence-Rockland Strategic Plan

11.

Committee of the Whole Report

At this point, the Committee of the Whole session is adjourned as Council resumes its Regular Council Meeting.

12.

Council Members' Items

12.1

Resolution presented by Councillor Trevor Stewart and seconded by Mayor Mario Zanth to petition the Province of Ontario to commit to a comprehensive social and economic prosperity review

13.

Consent Items

Note:  All items listed in this section of the agenda will be subject to approval under one non-debatable, non-amendable motion.  Should any member of Council wish to hold a discussion or engage in debate on one of these items, he or she is required to ask for the item to be considered separately before a vote is taken.

13.1

Adoption of the Regular Council Meeting Minutes of February 14, 2024

13.2

Receipt of the minutes of the following meetings:

a.

Accessibility Advisory Committee of September 25 and October 23, 2023

b.

Clarence-Rockland Public Library Board Meetings of January 16, 2024

13.3

Receipt of the February Weekly Correspondence Packages being 2024-54 to 2024-57

13.4

Resolution to approuve the Council expenses for 2023

13.5

Resolution to accept the statement of development charges reserve funds for 2023

13.6

Resolution to approuve the salaries paid from January 21 to March 2, 2024

13.7

Resolution to approve the accounts paid from February 5 to March 10, 2024

14.

Committee/Staff Reports

14.1

Cobbs Lake Creek Bridge

14.2

Environment Assessment Study - St-Jean-Poupart

15.

By-laws

Note:  All items listed in this section of the agenda will be subject to approval under one non-debatable, non-amendable motion.  Should any member of Council wish to hold a discussion or engage in debate on one of these By-laws, he or she is required to ask for the item to be considered separately before a vote is taken.

15.1

2024-19 being a By-law for keeping a record of the names of the public highways and parks and to repeal By-law 2019-110 and also, renaming Loda Park to Paul Lavoie Park

15.2

2024-20 being a by-law to assume des Jonquilles Street, des Tulipes Street, des Spirées Place, des Orchidées Street, des Violettes Street and des Rosiers Place (JML Development project in Hammond)

15.3

2024-21 to 2024-28 being By-laws for the designation of lands not subject to part-lot control, for Blocks 1 to 8 of Plan (Clement Cove Subdivision)

15.4

2024-29 being a By-Law to authorize the City of Clarence-Rockland to sign an agreement with the Ontario Clean Water Agency 

15.5

2024-30 being a by-law for the designation of lands not subject to part-lot control, for the civic address 1635 Wallace Street and 588-592 Pouliotte Street

15.6

2024-31  being a by-law to authorize the sale of a property to CIH Academy

16.

Confirmatory By-law

17.

Adjournment